Mailing Documents to GATE Office

The printed application form along with the supporting documents must be mailed by Speed Post or Registered Post to the Zonal Office, as mentioned in the printed address slip that comes along with the PDF file of the application form. Before mailing, the following procedures need to be completed.

Before Mailing

1. Out of the printed pages, keep one copy of the application form (page 2) for your record and process the other copy (page 3) as follows
   1. Paste a standard passport size color photograph of yourself in the space provided, and sign the application in the box provided. This photograph that you paste and signature should EXACTLY match with the photograph and signature that you uploadedelectronically on GOAPS. Your application is liable to be rejected if there is any mismatch between the two!
   2. In case the certificate from Principal happens to be the proof of your eligibility, submit the whole page (without tearing it off) in your college Principal’s office. The bottom portion of the printed form contains the part that your college Principal has to certify. Once you obtain the Principal’s signature and seal, this page is ready for mailing to GATE Office.
2. In case you had paid the application fee by the challan mode, then the bank would have returned the stamped copy of the challan to you. This stamped copy of the challan has to be sent to GATE Office along with the other documents.
3. You will also find half a page of the instructions to the candidate and half a page of the address slip. Cut this address slip, which contains the address of the Zonal Office (along with the application bar code), where the application form needs to be sent.
4. Make sure that you are ready with the following CHECK LIST:
   1. The signed application form (with photograph affixed) with Principal’s certificate, if that is proof of your eligibility to appear in GATE 2014.
   2. Other eligibility documents required to appear for GATE 2014 (e.g. degree certificate).
   3. Category certificate for claiming discounted application fee.
   4. GATE copy of challan duly stamped by the bank after payment of fees (you need not submit challan in case of payment by net banking).

Note: Ensure that the certificates/documents that are enclosed in your envelope belong to you. Sometimes, certificates/documents of one candidate may get mixed up with other candidate’s certificates/documents leading to difficulties for both the candidates. Hence, double-check before necessary documents are placed inside the envelope

Mailing

1. Use A4 size envelope and put application form along with other documents mentioned in the CHECK LIST above.
2. Do not fold the application form.
3. Do not fill address by hand, as the address slip provided to you contains a barcode necessary for processing your application. Note that barcodes on these address slips are different for each candidate. DO NOT use someone else’s address slip for your application.
4. Secure the address slip firmly to the envelope using good glue or with additional transparent sticky tape (cello-tape)
5. Send the packet by Speed Post (preferably) or by Registered Post to the address mentioned. The application packet should reach the respective GATE offices on or before 10th October 2013 (Thursday). Alternatively it can also be handed over personally to the respective Zonal GATE Office on or before 10th October 2013 (Thursday). (Note: Applications reaching respective GATE offices later than 10th October 2013 may not be considered even if they are post marked 10th October 2013 or earlier). Do not use any other means of sending the application form (e.g. by courier) other than those mentioned above.
6. Do not forget to attach necessary documents.

The current status of your application will be updated after the receipt and scrutiny of your application by the respective zonal GATE Office. This status can be checked anytime by logging into GOAPS.